Creating a stand for a trade fair or event is a project that goes far beyond visual design. Creating a stand requires coordination, precision and flawless execution in all its phases: from the initial creative design and the production and assembly of the stand, to logistics, finishing and meeting deadlines. However, one of the most common mistakes is to divide this process between several suppliers or stand production companies, which often results in lack of coordination, increased costs, errors in assembly or results that do not meet the stand’s expectations.
What is the solution to this problem? A single supplier or strategic partner should be trusted to manage the entire project in a comprehensive manner. Centralising all the phases in a single company specialising in stand production makes it possible to optimise times, reduce risks and guarantee a coherent and professional end result. In this article, we explain why working with a single stand production company is not only the most convenient option, but also the most efficient and strategic.
What does the production and assembly process of a professional stand include?
The production and assembly of a professional stand is a process that requires much more than creativity. It involves a series of technical and logistical phases that must be executed with precision to ensure a functional, aesthetic and timely end result.
The process of creating a stand begins with the creation and interpretation of the design, where measurements, structures, materials and specific needs are defined for each client. From there, the appropriate materials are selected, in our case we always recommend that they are sustainable and, above all, of high quality, and then we proceed to the manufacture of each of the elements that will make up the stand.
Once the production of each of the elements that will make up the stand has been completed, the logistics come into play, i.e. the transport of these elements to the exhibition site, the coordination of access and compliance with the times assigned by the event organisers. Subsequently, the stand is assembled, ensuring that each piece fits perfectly, respecting the original design, functionality and finishes. Finally, after the event, we manage the dismantling of the stand and the removal of the material in an orderly and efficient manner.
When the entire stand creation process is coordinated by a stand company specialising in trade fairs and events acting as a single source supplier, the benefits are obvious:
- Times are optimised
- Errors are reduced
- Quality control is improved at every stage
- Greater coherence between design and implementation is achieved.
- Communication is facilitated
- The result is guaranteed to be exactly what the agency or client expects.
In short, professional stand production and assembly is not just a matter of execution, but of strategic planning with a 360° view of the project.
Why you should not work with more than one stand production company
Although splitting project phases between several suppliers may seem like a way of specialising tasks, in practice it often leads to more complications than benefits. When the production, logistics and assembly of a stand are managed separately, the risk of uncoordinated teams, delays and loss of control over the final result of the stand increases considerably.
One of the main problems affecting the process of creating a stand is uncoordinated timing. If each supplier works with their own schedules and priorities, it is easy for deadlines to be missed or for critical phases of the project not to be ready when they should be. Added to this is the difficulty in traceability: when something goes wrong, it is more difficult to identify where the error was and who is responsible.
In addition, there are inconsistencies in the final finish of the stand. If the person who produces is not the one who assembles, or if the materials are not known in depth from the beginning, it is very likely that the result of the stand will not be faithful to the original design. This can result in a poor experience for the end customer and directly affect the perception of the brand in such a competitive environment as an international trade fair.
Another common risk when splitting the stand creation process between several companies is the increase in unforeseen costs due to last-minute adjustments, improvised solutions or the need to redo some of the stand work. Most importantly, when there are multiple people responsible for a stand project, responsibility is diluted, making it more difficult to manage the project effectively.
That is why having a specialised company that organises and assembles stands in a comprehensive manner not only provides convenience, but also ensures complete and coherent project management, from the first call to the final dismantling. The result is a more professional, more cost-effective execution with less room for errors that could compromise the brand image.
Benefits of relying on a single stand production company for the entire project
Opting for a single stand production company to manage the entire process, from production to assembly and dismantling, is a strategic decision that provides multiple advantages both at an operational level and in the final result of the stand. Centralising the execution of the project of creating a stand in a single specialised company makes it possible to gain efficiency, reduce errors and improve the overall control of each phase.
One of the clearest benefits of working with a single stand production company is efficient coordination from the outset. By having a single contact person, all the departments involved (production, logistics, installation, post-production) work to the same schedule, with common objectives and no overlapping. This makes it easier to meet agreed deadlines, even in international or time-critical contexts.
By working with a single stand production company, there is also greater control over stand quality and delivery times, as the supplier can oversee every detail and make quick decisions in the event of unforeseen events. When all parties are under one team, it is much easier to keep the stand consistent with the original design and ensure that every material and finish meets expectations.
Another key aspect is time and cost savings. With a comprehensive stand service, duplicated processes, delays between suppliers and hidden costs due to lack of coordination are eliminated. Everything flows faster, and the client or agency can focus on strategy and communication without having to act as an intermediary between multiple companies.
In addition, direct and centralised communication is established, which reduces misunderstandings and speeds up decision-making around the production of the stand. Having a single point of contact means having a professional at your disposal who understands the project in its entirety and can adapt in real time to any need.
Finally, working with a single supplier guarantees clear responsibility for the entire stand creation process. There is no doubt about who responds to a mistake, an adjustment or an urgent need: everything is in the hands of a team of professionals who know the project from briefing to dismantling.
In short, a comprehensive stand service is not only more convenient: it is safer, more cost-effective and much more effective in achieving a professional result with no surprises.
Simplifying for efficiency and results
In the demanding and competitive environment of trade fairs and professional events, centralising the production and assembly of stands in a single supplier is not only a convenient option, it is a strategic decision that involves gaining in efficiency, optimising resources, avoiding errors and ensuring that the final result of the stand is up to the original design and the client’s expectations.
Throughout the blog we have reviewed the risks of fragmenting the project among multiple suppliers, as well as the clear advantages of relying on a specialised company to manage everything from start to finish:
- Efficient coordination from day one
- Full control over quality and deadlines
- Direct communication without misunderstandings
- Cost and time reduction
- A single team responsible for the whole process
At Expofactory, we have more than 30 years of experience in the production and assembly of stands for international trade fairs, managing each project with precision, quality and commitment. We are the company that transforms ideas into real spaces, that knows every stage of the process and that responds with solutions when time is of the essence.
Do you have a project underway? At Expofactory we take care of everything, so you don’t have to worry about anything.
